SHIRE OF IRWIN - A BRILLIANT BLEND

Policies, Delegations & FOI

Policies, Delegations & FOI

Council Policies

Council Policies

Council policies set governing principles and guide the direction of the organisation to align with community values and aspirations.  These policies have a strategic, external focus and align with the mission, vision and strategic direction of the Shire.

The structure of the Council Policy Manual Index aligns Council policies within the framework of the Shire of Irwin’s Strategic Community Plan 2017-2027.  We are currently revising policies and will bring them over to the new format through the revision process

POLICY MANUAL AND INDEX

Council Policy Manual Index

Policy Manual (old format - contains current adopted policies except new policies listed below)

Delegations

Delegations

Delegations form part of the Shire's decision making approach. Delegations entrust certain types of decisions to the CEO, employees or committees. Delegates exercise the delegated decision making function in their own right, in other words they have discretionary decision making powers.

The use of delegated authority means that a large volume of routine work can be effectively managed and acted on promptly, which in turn facilitates efficient service delivery to the community. Delegated authority allows Council to concentrate on policy development, representation, strategic planning and community leadership.

The Shire's delegations register contains all current delegations from Council to the CEO and from the CEO to employees. It sets out unequivocally which statutory power and function are delegated, which part of the legislation allows such delegation and what the conditions and policy compliance requirements are.

The Shire's delegations register is reviewed by Council on an annual basis. This is required under section 5.46 of the Local Government Act 1995. 

 

Shire of Irwin Register of Delegations - Council to CEO

Freedom of Information (FOI)

FOI

The Western Australian Freedom of Information Act 1992 gives the public a legally enforceable right to apply for access to documents held by the Shire of Irwin.

An applicant's right to seek access cannot be affected by their reasons for wishing to obtain access and there is no requirement to demonstrate such reasons. You can apply for any record of information held by the Shire.

The Shire is required to:

  • assist the applicant in making the application
  • assist the applicant in obtaining access to documents at a reasonable cost
  • ensure that personal information captured in documents is accurate, complete, up-to-date and not misleading.

While the Act provides a general right of access to documents, it also recognises that some documents require a level of protection. This is applied to documents that meet the exemption criteria in Schedule 1 of the Act.

The most common reasons for refusal to provide access to information are:

​Personal information

​Information that would reveal personal information about an individual (such as their name, contact details, signature etc) may be exempt under Clause 3.

Commercial or business information

  • Information that would reveal trade secrets
  • Information that has a commercial value (such as documents containing technical designs that, if released, would harm the company)
  • Information about the professional, commercial or financial affairs of a person may be exempt under Clause 4.

​Deliberative processes

​Material which forms part of the decision-making of the local government, when circumstances require confidentiality of those deliberations, may be exempt under Clause 6.

​Legal professional privilege

​Protects the confidentiality of communications made between a lawyer and their client. The privilege belongs to the client and may only be waived by the client. Clause 7.

 

FOI Application Form

It is not mandatory to use the application form, however an application must be in writing and:

  1. give enough information to enable the requested document to be identified
  2. give an Australian address for correspondence
  3. be accompanied by the prescribed application fee if the document request is for non-personal information. The application fee, set under the Freedom of Information Regulations 1993, is currently $30.

As soon as possible, but within 45 days from receiving the application and fee, applicants will be given a written Notice of Decision. This notice will include the following information:

  • the date when the decision was made
  • the name and designation of the employee who made the decision
  • the reason why a document is considered exempt or why access is given to an edited document
  • information on the right of review and the procedures to be followed to exercise those rights.

For further information, contact Danika Chandler, Governance & Executive Coordinator on 9927 0000 or via email dchandler@irwin.wa.gov.au

 

Freedom of Information Statement 2019